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  1. Always keep the “big picture” in mind. We are working for the Glory of God to further Christ’s Mission. Please remember to keep in prayer all of the activities of your board or committee. A way to do this is to start with prayer and read First Parish’s Mission Statement at the beginning of every meeting. The prayer could be as simple as, “God, please help us to remember that...The mission of our Church is to create a fellowship that reflects the presence of Christ. Through worship and spiritual growth we seek to equip ourselves to share God’s love in word and deed within our community and throughout the world.
  2. Record keeping. The Chair or secretary of the board or committee should maintain a file of work with detailed notes. This file is passed on to the next person who holds this position. Original documents (minutes, contracts, manuals, etc.) should be provided to the Clerk of First Parish and kept in the church office computer or filing cabinet.
  3. Boards and Committees must work together. It’s important to keep in mind times when other boards, committees or groups need to be brought into board or committee deliberations.
  4. The pastors are ex-officio members of all boards and committees. They won’t be able to attend all meetings, but please keep them updated and “in the loop” in terms of what your board or committee is doing.
  5. All events & meetings should be publicized. The board chair should submit announcements and articles for the Sunday bulletin and newsletters in writing to the Office Manager, preferably via email to This email address is being protected from spambots. You need JavaScript enabled to view it..
  6. Budget requests for the following year are due to the Assessors by December 1st. Please submit your request to the First Parish Treasurer. The Treasurer can give you updates on what your board has spent throughout the year.
  7. Please submit your typed annual report to the church office by January 15, preferably via email to This email address is being protected from spambots. You need JavaScript enabled to view it..
  8. Please keep your “Purpose and Responsibility” page updated, and e-mail revisions to the church office or This email address is being protected from spambots. You need JavaScript enabled to view it..
  9. Invite newly elected board or committee members to your first meeting of the new year, ideally in February.
  10. Elect a new chair at your February/first meeting, and notify the church office who the chair will be.
  11. After meetings in any of the buildings of the campus, remember to turn down the heat, turn off the lights, and lock the building.